Admin.krossys: Created page with "Enrolment is the process of linking a user to a specific course. Moodle offers multiple ways to handle this. For operational efficiency, we typically use '''Manual Enrolment''' for staff/teachers and '''Self-Enrolment''' for student cohorts. TOC == 1. Accessing Enrolment Management == To manage who can access a specific course, you must be inside that course. # Navigate to the specific course. # Click the '''Participants''' tab in the secondary navigation bar (und..."

2026-01-18T23:28:59Z

Created page with "Enrolment is the process of linking a user to a specific course. Moodle offers multiple ways to handle this. For operational efficiency, we typically use '''Manual Enrolment''' for staff/teachers and '''Self-Enrolment''' for student cohorts. __TOC__ == 1. Accessing Enrolment Management == To manage who can access a specific course, you must be inside that course. # Navigate to the specific course. # Click the '''Participants''' tab in the secondary navigation bar (und..."

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Enrolment is the process of linking a user to a specific course. Moodle offers multiple ways to handle this. For operational efficiency, we typically use '''Manual Enrolment''' for staff/teachers and '''Self-Enrolment''' for student cohorts.

__TOC__

== 1. Accessing Enrolment Management ==
To manage who can access a specific course, you must be inside that course.

# Navigate to the specific course.
# Click the '''Participants''' tab in the secondary navigation bar (under the course title).
# From the dropdown menu on the left (usually labeled "Participants"), select '''Enrolment methods'''.

== 2. Which Method to Use? ==
{| class="wikitable"
|-
! Method
! Best For...
! Pros & Cons
|-
| '''Manual Enrolment'''
| Teachers, TAs, or small groups of students (e.g., late joiners).
| ✅ '''Precise''': You control exactly who gets in.<br>❌ '''Slow''': Requires adding users one by one or searching for them.
|-
| '''Self-Enrolment'''
| The main student body (e.g., 50+ students).
| ✅ '''Efficient''': Students join by themselves using a password.<br>❌ '''Security''': Requires sharing a password securely.
|}

== 3. Method A: Manual Enrolment ==
This is the default method. You search for a user in the system and add them to the course.

=== Steps to Enrol a User ===
# Go to the course and click the '''Participants''' tab.
# Click the '''Enrol users''' button (top right).
# In the pop-up window:
#* '''Select users''': Search by name or email. You can select multiple users at once.
#* '''Assign role''':
#** Select '''Student''' for learners.
#** Select '''Non-editing teacher''' for TAs/Tutors.
#** Select '''Teacher''' for the lead instructor.
#* '''Show more...''': (Optional) Set an enrolment duration if access should expire automatically.
# Click '''Enrol users''' to finish.

== 4. Method B: Self-Enrolment (with Keys) ==
This method allows students to enrol themselves into the course by entering a simplified password known as an '''Enrolment Key'''. This is the standard procedure for starting a new semester.

=== Step 1: Enable Self-Enrolment ===
# Go to '''Participants''' → Select '''Enrolment methods''' from the dropdown.
# Look for "Self enrolement (Student)".
# If the eye icon is closed (crossed out), click it to '''Enable''' (open eye).

=== Step 2: Configure the Key ===
# Click the '''Gear icon ⚙️''' (Edit) next to "Self enrolment".
# Configure the following settings:
#* '''Custom instance name''': Give it a clear name, e.g., "Student Entry 2026".
#* '''Allow existing enrolments''': Yes.
#* '''Allow new enrolments''': Yes.
#* '''Enrolment key''': <span style="color:red; font-weight:bold;">CRITICAL.</span> Enter a secure password (e.g., `PreMaster2026!`).
#** ''Click the pencil/eye icon to reveal and check what you typed.''
#** ''This is the key you will give to students.''
#* '''Use group enrolment keys''': No (unless you are using advanced group sorting).
#* '''Default assigned role''': Ensure this is set to '''Student'''.
#* '''Enrolment duration''': (Optional) E.g., 365 days.
#* '''Notify before enrolment expires''': No.
# Click '''Save changes'''.

=== Step 3: Student Instructions ===
Once set up, send the following instructions to your students:
<blockquote style="background-color:#f9f9f9; padding:10px; border-left:4px solid #007bff;">
"Please log in to Moodle, find the course '''[Course Name]''', and when prompted, enter the Enrolment Key: '''[Your Key]'''."
</blockquote>

== 5. Managing Participants (Unenrolling & Editing) ==
Daily maintenance of course members.

=== Editing Roles ===
If you accidentally added a Teacher as a Student:
# Go to the '''Participants''' list.
# Find the user.
# In the '''Roles''' column, click the '''Pencil icon ✎'''.
# Click the 'X' to remove "Student".
# Type or select "Teacher" from the dropdown.
# Click the '''Save icon 💾''' (Disk) to confirm.

=== Removing (Unenrolling) a User ===
If a student drops the class or was added by mistake:
# Go to the '''Participants''' list.
# Find the user.
# Click the '''Trash can icon 🗑️''' in the Status column.
# Confirm by clicking '''Unenrol'''.
# ''Note: This removes their grades from the gradebook view, but data is usually preserved in history if they are re-enrolled later.''

Ops: Managing Enrollments - Revision history